Planning a street party

How to organise a street party

Are you thinking of organising a street party for the Queen’s Platinum Jubilee? A street party is easier to organise than you’d think – but it takes teamwork and planning!

March/April

Talk to your neighbours about hosting a street party

See if they support the idea, you may want to write a letter and deliver it to everyone on your street or knock and talk to them. Perhaps you already have a neighbourhood group on Facebook, Neighbourhood or WhatsApp that you can use to contact them.

Agree on a date and time

When you have your neighbourhood on board, agree a day that works best for everyone. The Queen’s Jubilee is a 4 day weekend, so you have multiple days to choose from. The Big Jubilee lunch is scheduled for Sunday 5th June so you may want to choose this day.

Apply for a road closure

Road closures should be applied for at least 6 weeks in advance, so you’ll ideally need to make your application by 20th April. You’ll need to email us at events@braintree.gov.uk and we’ll send you an application pack, explanatory letter and a risk assessment form.

Sign up volunteers

Once your neighbourhood has agreed to a street party, sign up some volunteers to help with the organisation. It’s a lot of work so don’t try to do it alone!

Set up a committee

When you have some interest and volunteers, organise a committee and share out jobs and responsibilities such as organising road closures, sorting out promotion of the event to residents, securing tables and chairs, organising food etc.


May

Promote your event

When you have a date and time agreed and the road closure secured, you can begin promoting your event to your neighbours.

Create or buy decorations

Start working on making or buying decorations such as bunting, table dressings and props.

Organise or prepare for rain

The British weather is famously unpredictable so ensure you have a back-up plan if it rains on the day such a gazebo or marquee.

Plan Activities

You may want to run some fun activities on the day, so agree these and timetable them into the day. You might want to decide if there is a competition element and if there will be prizes. Perhaps you could organise a raffle or tombola on the day to help towards the cost of the event.


1 Week Before

Send out a reminder of the event

Hopefully everyone is well informed, but a reminder the week before will help prompt people to attend, be mindful of the road closure and move cars from the road if necessary.

Display the legal order for road closure

Display the legal order for the road closure if you are required to.


On the Day

Set up

When the road closure is in force, set up the road closure barriers and any signs, it may be useful to have someone managing this closure and to assist if anyone needs to get it or out. Once the road is closed, you can set up your tables and chairs, hang bunting etc.

Take pictures

This is a historic day you’ll want to look back on and share with future generations, be sure to take plenty of photos on the day and share them with us so we can showcase the events across the district!+

Keep neighbours in mind

If not all of your neighbours can or want to attend, be sure to be respectful in terms of noise and music and finishing up at an acceptable time.

Clear up and reopen the road

Once your event is over, clear and put away your tables, chairs and decorations and clear any litter.

Tell us about your event

We would love to hear about your street parties and share photos of your event! Please contact us via marketing@braintree.gov.uk to tell us about your party and send pictures. Please get permission from participants to share photos and fill in our consent form.

Do you have photos or memories of past jubilee street parties? Or from the Queen’s coronation in 1952? We’d love to share some classic photos of these celebrations in the district. Please send to marketing@braintree.gov.uk