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Page by page practical tips

Page by page practical tips

Once you’ve registered, found a suitable vacancy and selected the 'apply online' button, you’ll be taken to the summary page. Complete the application form by working through each of the pages as detailed in this guide. The icons will tell you whether a page is complete or not, helping you track your progress.

Navigate through the application pages by using the 'save and summary' button to take you back to the summary page. You can select the 'save and previous' button to return to the previous page, or the 'save and continue' button to save the details entered and move on.

Tip: Avoid using the 'back' button on your web browser whilst completing your application as you may lose the information you've entered.

Part-completed applications

During the application process, you can pause at any time, but you must save your data before logging out. If you leave your application open while taking a break, the system will eventually time out.

To access your application again, you’ll need to close down your web browser, open it up again and log back in. Part-completed applications are saved under the 'my applications' section. Remember to take note of the closing date and submit the fully completed application before the deadline. Any incomplete applications will automatically be deleted from the system at midnight on the closing date.

Mandatory fields

Fields marked with a red asterisk are mandatory fields. You must complete these in order to submit your application.

Closing date

All vacancies close at midnight (GMT/BST) on the specified closing date.

If you experience problems online

If you have any problems using the online application system or don’t have internet access and need a paper copy of the application form, please contact [email protected]

Page by page guidance and submitting your application

The guidance notes below provide useful information to help you complete and submit your application accurately:

Personal information page

In this section, we ask you to provide your name, address and contact details.

If you've used the online system recently, your address should be pre-populated. Please check this and if necessary, update your details by selecting 'edit'. Once you’ve finished, select 'save and summary'. You only need to select 'add another entry' if you want to add an additional address.

We will communicate with you by email regarding your application, so please ensure that the email address you give is correct.

For existing Braintree District Council employees, personal information on your application will be populated automatically from our HR system. Log in to MySelf to check and/or update your personal details before you begin an application.

You can indicate your home address as the mailing address by putting a tick in the mailing address box, on the home address details section. Your BDC email address will be your user email address and the one we use to contact you.

You’re free to provide other contact details in the contact details section of this page, but remember that the email address you’ve registered with will be the one we use to contact you.

Employment history page

In this section, you should provide details of your present/most recent employment followed by your previous employments.

If you’ve used the online system recently, your employment history details should be shown below the blank fields. Any information previously recorded in the 'brief description of duties’ field will not be saved from previous entries, so you will need to re-enter relevant information here.

For start and end dates of your previous jobs, all dates must be entered in the following format: dd/mm/yyyy. Alternatively, you can use the calendar icon to select the relevant dates. If you can't remember the exact start/end dates, please put the date as the 1st of the relevant month.

If you don’t have any previous employment history, please state ‘No employment’ in the company name field and enter today’s date in the employment start date field.

If you can’t remember your exact salary from previous roles, enter an approximate figure. Any currency symbols you enter will be converted into the appropriate abbreviation of that currency.

Tip for changing the order of your employment history: When you edit a record, it will appear at the top of the list when saved. You can use this to change the order of your employment history, if necessary.

Qualifications page

In this section, you should provide details of any qualifications you hold that are relevant to your application. You’ll need to select the relevant qualification level from the list in the 'qualification level' field as well as the subject and grade.

If you cannot remember the exact date that you received the qualification, please enter the 1st of the month and ensure the year is correct. The ‘Study expected end date’ field is only required to be completed if you are currently undertaking a qualification.

If you don’t have any qualifications, please leave this section blank.

Professional membership page

If you are a member of a professional body, please include details here. If you are a member of a professional body that is not listed, please choose ‘Other’.

Supporting statements page

The information that you provide in these two sections is essential for us to assess your application. Please use the spaces to tell us about your skills, knowledge and experience and how you meet the requirements for this position, as stated in the Job Profile. Please limit your response to no more than 500 words per section.

These don’t all have to be work-based – we’re interested in any relevant situations and examples that demonstrate your suitability for the role.

Warning: the supporting statement page will time-out after 30 minutes and any unsaved work will be lost. Remember to save your work regularly by selecting the 'save and summary' button at the bottom of the screen. It’s a good idea to type your supporting statement in another application first, such as Microsoft Word, then copy and paste the text into the box on the form. However, any formatting may be lost when you paste. 

Attach your CV

For some jobs, you will have the opportunity to attach your CV. This will be made clear in the application process for each job.

The maximum number of attachments accepted is three and the maximum file size is 2MB per attachment. Please make sure each attachment is clearly labelled with your name, e.g. JSmithCV.doc

Documents need to be attached separately. Attach the first document and select 'save and summary'. This returns you to the summary page, where you can navigate back to the page and select 'browse' again to attach your second or third documents. Check the documents have been successfully attached by viewing the summary page.

References page

Anyone applying for a job with us must provide details of referees to cover the previous five years of employment (where applicable). One of your referees must be your current/most recent employer.

If you’ve only had one employer, you must provide details of at least one other referee who has known you in a professional capacity and can comment on your suitability for employment. This could be another manager within the same organisation for example.

If you have not had any previous employers then you will need to provide references from school, college or university, volunteering organisations plus a personal reference.

Referees will only be contacted after an offer of employment is made and accepted.

If you’ve used the online system recently, your referees' details should be saved below the blank fields. Please check and if necessary, update these details by selecting 'edit'. Once you’ve finished, click on 'save and summary'.

Other information page

Please answer all sections/questions on this page.

Equality & Diversity Monitoring

We appoint people based on merit regardless of ethnic origin, sex, disability, sexual orientation, race, colour, marital status, caring or parental responsibilities, age, or beliefs on matters such as religion or politics.

Please answer each question on this page by selecting the appropriate option in each drop-down list. If you advise us that you have a disability and require reasonable adjustments, we will work with you to make these adjustments to the recruitment process and your workplace where applicable. 

Any information you provide on the equality and diversity page will be treated in strictest confidence.

Declaration page

To submit your application, you must tick the box agreeing to the terms of the declaration on this page. Select 'save and summary' to save the details you’ve entered and return to the summary page.

Submitting your application

When you’re happy with your application and have checked thoroughly that all the details are correct, make sure all the icons on the summary page are green to show that you’ve filled in all the mandatory fields. You can then select the 'submit application' button.

Remember to check the closing date before you submit your application, applications received after the closing date will not be considered.

Once you have submitted the form, you won’t be able to make any further changes. If you are unhappy with your submitted application for any reason, you should contact Human Resources who will be able to delete your submitted application. You’ll need to start your application again by creating a new application to submit before the closing date.

If you wish to see the application you’ve submitted, click on 'my applications' on the menu at the top of the page, where you’ll be able to request a PDF of the document. This will be emailed to your registered email address.