We will protect and respect your privacy.
This privacy notice covers the information we need when you apply for a job with us.
We have created this notice to clarify how we:
collect personal data
store personal data
process personal data
We have measures in place to protect your privacy throughout this process.
We are the Data Controller for the personal information you provide.
Categories of personal data
We process your data to assess your job application and to perform our tasks.
The data we hold about you will include:
titles
names
aliases
addresses
phone numbers
email addresses
gender
date of birth
age
marital status
nationality
immigration status
current employment status
national insurance number
Identification documents such as passport, driving license, ID card or other documentation required by law
bank account details to process your salary or wages
other relevant information you provide such as references
any other information you provide through the recruitment process
We will also keep sensitive or other special categories of personal data such as:
criminal convictions
racial or ethnic origin
religion or religious beliefs
mental health
physical health
medication
treatment received
data concerning sexual orientation
Purpose for processing
We process your data to:
make a decision about your job application
contact you about your application
We may also carry out pre-employment checks for some positions.
We use the information you provide to meet our statutory monitoring and reporting duty. Some of this information is optional and you can choose not to complete this.
Lawful basis for processing personal data
We process your data on a lawful basis.
We process your data to perform a public task.
We need the information you provide to
consider your application
contact you about your application
contact you about employment or a placement
We process your data where you have given us your explicit consent.
Providing accurate information
It is important that we hold accurate and up to date information about you. This helps us assess your needs and deliver appropriate services.
You must tell us immediately if any of your details change so that we can update your records.
It is an offence to:
give false statements
withhold information
fail to disclose changes in circumstances
We will not:
make any decisions about you based on automated processing
send your data abroad
store your data abroad
Sharing information
To consider your job application we may need to share your information with
other departments within the Council.
We will check information with other sources to make sure the information you have provided and we hold about you is accurate.
If we need to disclose sensitive information, we will only do so
once we have got your explicit consent.
We may disclose information when necessary to prevent the risk of harm to an individual.
We will only disclose information to other organisations if we have a legal duty to release data to:
prevent or detect fraud
prevent or detect crime
protect public funds
Data retention
We only keep your data for as long as necessary.
We keep the personal information you provide for 12 months after we finish the recruitment campaign.
After this time, we destroy your information in a secure way.
You can contact us for full details of how long we keep information and data.
Your rights
You can read our privacy page to find out:
how we maintain the security of your information
what rights you have to access your information
how to correct or remove your information
If you have any questions or want to find out more information you can phone or email our Data Protection Officer.
If you are unhappy with how we have processed your personal information, contact the Information Commissioner's Office.
Contact details
Data Protection Officer
Braintree District Council
Causeway House
Bocking End
Braintree CM7 9 HB
01376 552525
DPO@braintree.gov.uk
