We will protect and respect your privacy.
This privacy notice covers the information we need to
prepare the Local Plan and other planning policy related documents.
We have created this notice to clarify how we:
collect personal data
store personal data
process personal data
We have measures in place to protect your privacy throughout this process.
We are the Data Controller for the personal information you provide.
We hold and process all personal information in line with data protection legislation.
Categories of personal data
We process your data to perform our tasks.
The data we hold about you will include:
titles
names
addresses
phone numbers
email addresses
Purpose for processing
We process your information where you have asked us to
send you notifications about public consultations on our Local Plan
send you notifications bout public consultations other planning policy
We hold these consultations so you can have your say on future development in the district.
We have a statutory duty under Town and Country Planning Act to carry out consultations. We hold these in line with our Statement of Community Involvement (SCI).
We keep a register of individuals and groups interested:
land within the district for custom build
land within the district for self-build
We use the records as evidence to inform the preparation of:
our Local Plan
other planning policy related documents
Lawful basis for processing personal data
We process your data on a lawful basis.
We process your data to perform a public task.
We need the information you provide to meet our statutory duty to
prepare our Local Plan
to help us produce neighbourhood plans
We process your data where you have given us your explicit consent.
Providing accurate information
It is important that we hold accurate and up to date information about you. This helps us assess your needs and deliver appropriate services.
You must tell us immediately if any of your details change so that we can update your records.
It is an offence to:
give false statements
withhold information
fail to disclose changes in circumstances
We will not:
make any decisions about you based on automated processing
send your data abroad
store your data abroad
Sharing information
We may need to share your personal information with:
other departments within the Council
other local authorities
the Planning Inspectorate for examination of the Local Plan
neighbourhood plan examiners and their agents
We make all responses to consultations public. We will publish your name alongside any comments you make.
We will enter information on statutory registers including making it available to the public.
We will only disclose information to other organisations if we have a legal duty to release data to:
prevent or detect fraud
prevent or detect crime
protect public funds
Data retention
We only keep your data for as long as necessary.
We keep the personal information you provide for six years after
adoption of our Local Plan
we have agreed ant planning policy documents
After this time, we destroy your information in a secure way.
You can contact us for full details of how long we keep information and data.
Your rights
You can read our privacy page to find out:
how we maintain the security of your information
what rights you have to access your information
how to correct or remove your information
If you have any questions or want to find out more information you can phone or email our Data Protection Officer.
If you are unhappy with how we have processed your personal information, contact the Information Commissioner's Office.
Contact details
Data Protection Officer
Braintree District Council
Causeway House
Bocking End
Braintree CM7 9 HB
01376 552525
DPO@braintree.gov.uk
