We will protect and respect your privacy.
This privacy notice covers the information we need to consider your licensing application.
We need to collect, store and process personal information to assess your licensing application.
We have created this notice to clarify how we:
collect personal data
store personal data
process personal data
We have measures in place to protect your privacy throughout this process.
We are the Data Controller for the personal information you provide.
We hold and process all personal information in line with data protection legislation.
Categories of personal data
We process your data to assess your licensing application (excluding hackney carriage and private hire licences).
The data we hold about you will include:
titles
names
addresses
phone numbers
email addresses
date of birth
National Insurance number
Bank account details (for scrap metal dealers)
other relevant information such as proof of identity, right to work documents and insurance details
We will also keep sensitive or other special categories of personal data such as criminal convictions following a DBS check.
Purpose for processing
We have a statutory duty to process the following licences:
Applications for Gambling licences and permits
Applications in relation to Animal Welfare Licences
Notifications and applications for Licences permitting sale of Alcohol, Regulated Entertainment and Late Night Refreshment
Applications for a Personal Licence
Temporary Event Notices
Applications for Scrap Metal Collectors and Site Licences
Applications for Street Trading Consents
Applications for Pavement Permits
Applications for a small Society Lottery
Applications for Sex Establishment Licences
Applications for Charitable Collections permits
Applications for Houses in Multiple Occupation
Applications for Caravan Site Licences
Applications for Tattooing and other Special Treatments
We will use your personal data to
Consider your licensing application
contact you in about the renewal of your licence
investigate complaints
If you do not provide the information we ask for we cannot deal with your enquiry. If you are applying for a licence we may not be legally able to grant it.
Lawful basis for processing personal data
We process your data on a lawful basis.
We process your data to meet our legal obligations. As we are the Licensing Authority, we collect your personal data to process your licence application under the
Gambling Act 2005
Breeding and sale of dogs welfare act 1999
Animal Boarding establishments Act 1963
Pet Animals Act 1951
Riding Establishments Act 1964
Dangerous Wild Animals Act 1976
Zoo Licensing Act 1981
Licensing Act 2003
Scrap Metal Dealers Act 2013
Highways Act 1980
Local Government (Miscellaneous Provisions) Act 1982
House to House Collections Act 1939
House to House Collections Regulations 1947, as amended o Police, Factories etc. (Miscellaneous Provisions) Act 1916
Housing Act 2004
Caravan Sites and Control of Development Act 1960
We process your data where you have given us your explicit consent.
Providing accurate information
It is important that we hold accurate and up to date information about you. This helps us assess your needs and deliver appropriate services.
You must tell us immediately if any of your details change so that we can update your records.
It is an offence to:
give false statements
withhold information
fail to disclose changes in circumstances
We will not:
make any decisions about you based on automated processing
send your data abroad
store your data abroad
Sharing information
To assess your licensing application we may need to share your information with
other departments within the Council
other local authorities
government departments
Her Majesty's Revenue and Customs
The Home Office
The health and Safety Executive
The Environment Agency
Public Health (PCT)
The Disclosure and Barring Service (DBS)
the Fire service
the Police
We will check information with other sources to make sure the information you have provided and we hold about you is accurate.
As part of Animal Welfare applications, we will share your information with a nominated vet for to make inspection arrangements.
We will enter information on statutory registers including making it available to the public.
We will only disclose information to other organisations if we have a legal duty to release data to:
prevent or detect fraud
prevent or detect crime
protect public funds
Data retention
We only keep your data for as long as necessary.
We keep your personal information for six years after:
your licence has expired
we have resolved an unsuccessful application
we have resolved legal proceedings.
After this time, we destroy your information in a secure way.
You can contact us for full details of how long we keep information and data.
Your rights
You can read our privacy page to find out:
how we maintain the security of your information
what rights you have to access your information
how to correct or remove your information
If you have any questions or want to find out more information you can phone or email our Data Protection Officer.
If you are unhappy with how we have processed your personal information, contact the Information Commissioner's Office.
Contact details
Data Protection Officer
Braintree District Council
Causeway House
Bocking End
Braintree CM7 9 HB
01376 552525
DPO@braintree.gov.uk
