We will protect and respect your privacy.
This privacy notice covers the information you need to give us when you contact us about any cemetery matter.
We have created this notice to clarify how we:
collect personal data
store personal data
process personal data
We have measures in place to protect your privacy throughout this process.
We are the Data Controller for the personal information you provide.
We hold and process all personal information in line with data protection legislation.
Categories of personal data
We will process the following personal data to perform our Cemetery tasks:
titles
names
business names
addresses
phone numbers
email addresses
contact details of executors
contact details of surviving relatives
other information such as exclusive rights of burial holders
We collect this information on our
Memorial Application form
Internment form
Grave Maintenance Contract form (normally forwarded by a funeral director)
Purpose for processing
We process your data to manage applications for:
cremations
burials
exclusive rights of burial
memorials
memorial renewals
contacting you in relation to these matters
The data we collect also forms part of the statutory record of burials and cremations in the Braintree District. We have a statutory duty to provide this information.
Lawful basis for processing personal data
We process your data on a lawful basis.
We process your data to meet our legal obligations.
We need the information you provide to keep a record of applicants and proposals under:
the Local Authorities Cemeteries Order 1977
the Cremation (England & Wales) Regulations 2017
We process your data where you have given us your explicit consent.
Providing accurate information
It is important that we hold accurate and up to date information about you. This helps us assess your needs and deliver appropriate services.
You must tell us immediately if any of your details change so that we can update your records.
It is an offence to:
give false statements
withhold information
fail to disclose changes in circumstances
We will not:
make any decisions about you based on automated processing
send your data abroad
store your data abroad
Sharing information
We keep your personal information on a secure database that only officers in our Cemeteries team can access.
To deliver our services we may share your personal information with:
other departments within the Council
funeral directors
crematoriums
We will only disclose information to other organisations if we have a legal duty to release data to:
prevent or detect fraud
prevent or detect crime
protect public funds
Data retention
We keep the personal information you provide for cremation memorials for as long as the memorial is active.
After this time, we destroy your information in a secure way.
We keep data for an indefinite period for applications for:
cremation
grave ownership
grave memorial
transfer of grave ownership
interment of ashes
You can contact us for full details of how long we keep information and data.
Your rights
You can read our privacy page to find out:
how we maintain the security of your information
what rights you have to access your information
how to correct or remove your information
If you have any questions or want to find out more information you can phone or email our Data Protection Officer.
If you are unhappy with how we have processed your personal information, contact the Information Commissioner's Office.
Contact details
Data Protection Officer
Braintree District Council
Causeway House
Bocking End
Braintree CM7 9 HB
01376 552525
DPO@braintree.gov.uk
