We will protect and respect your privacy.
This privacy notice covers the information you need to give us when you contact our Environmental Health team.
We have created this notice to clarify how we:
collect personal data
store personal data
process personal data
We have measures in place to protect your privacy throughout this process.
We are the Data Controller for the personal information you provide.
We hold and process all personal information in line with data protection legislation.
Categories of personal data
We will process the following personal data to perform our Environmental Health tasks:
titles
names
business names
addresses
phone numbers
email addresses
details of occupancy, lease or freehold interest in the property
information needed to process any applications
Purpose for processing
If you are carrying out construction work, you must get it inspected by a building control body to make sure:
it meets Building Regulations
you are building the development in a safe way
We use the information you provide to:
determine your building regulations application
contact you to arrange inspections of the site during construction.
We will carry out site inspections if we receive a report of a breach of building regulations.
Lawful basis for processing personal data
We process your data on a lawful basis.
We process your data to meet our legal obligations.
We need the information you provide to keep a record of applicants and proposals under:
the Building Act 1984
the Building Regulations 2010
We process your data where you have given us your explicit consent.
Providing accurate information
It is important that we hold accurate and up to date information about you. This helps us assess your needs and deliver appropriate services.
You must tell us immediately if any of your details change so that we can update your records.
It is an offence to:
give false statements
withhold information
fail to disclose changes in circumstances
We will not:
make any decisions about you based on automated processing
send your data abroad
store your data abroad
Sharing information
To manage building regulations, we may share your personal information with:
other departments within the Council
consultants contracted by us
other local authorities
utility companies
fire safety bodies
the courts
We will enter information on statutory registers including making it available to the public.
We will only disclose information to other organisations if we have a legal duty to release data to:
prevent or detect fraud
prevent or detect crime
protect public funds
Data retention
We only keep your data for as long as necessary.
We keep the personal information you provide for 15 years after:
completion of your project
you have received your certificate of completion.
After this time, we destroy your information in a secure way.
You can contact us for full details of how long we keep information and data.
Your rights
You can read our privacy page to find out:
how we maintain the security of your information
what rights you have to access your information
how to correct or remove your information
If you have any questions or want to find out more information you can phone or email our Data Protection Officer.
If you are unhappy with how we have processed your personal information, contact the Information Commissioner's Office.
Contact details
Data Protection Officer
Braintree District Council
Causeway House
Bocking End
Braintree CM7 9 HB
01376 552525
DPO@braintree.gov.uk
