NOTES ON PROTOCOL FOR ORGANISERS OF EVENTS
ATTENDANCE OF THE CHAIRMAN AT FUNCTIONS To ensure that proper
arrangements are made for the Chairman's attendance, organisers are
asked to take careful note of the following:- Arrival
The organisers are particularly requested to ensure that the
Chairman is met upon arrival and looked after appropriately during
the visit.
Precedence
The Chairman, as first citizen of the whole of the Braintree
District, is entitled to precedence in all places and on all
occasions within the District boundaries. Accordingly the Chairman
should be given first place at all times and, on formal occasions,
should be seated on the immediate right of the Chairman or other
person presiding. (The Vice-Chairman, when acting for the Chairman,
should be accorded the same precedence.)
The exception to the above is when the Lord Lieutenant or his
representative attends the same function. In this instance, the
Lord Lieutenant or his representative is entitled to receive first
precedence.
Forms of Address
As the question of the correct way to address the Chairman is
often raised, it may be helpful to set out the following:-
The Civic Head of the District is known as the Chairman
(whether the office is held by a male or a female). In direct
speech it is correct to use "Mr Chairman" or "Madam
Chairman".
If introducing the Civic Head, it should be as "The Chairman
of Braintree District Council, Councillor……….."
If there are any queries concerning procedures or protocol
please contact Donna Walton, Civic Officer on 01376 551414 ext.
2011.
Press
The press will not automatically attend every event at which the
Chairman is present. If you would like the press to cover your
event, it is advisable to contact them direct.