Temporary event notices relate to events with less than 500 attendees where licensable activities are planned to take place during a period not exceeding 96 hours, and a premises licence is not held for those activities.

Your notice MUST be received by the Licensing Authority and the Police at least 10 clear working days (i.e. excluding weekends and bank holidays) before the day on which the event will start.

If you fail to comply with this, or record incorrect information, your notice will not be valid and the event CAN NOT TAKE PLACE. Mistakes can not be corrected within the 10 day period before the proposed event. These are statutory requirements and the Licensing Authority has no powers to waive them.

Any person, aged 18 or over, whether or not they hold an existing licence who will be the 'premises user'

'Premises users' are required to provide the Council, and the chief officer of police, with such a notice (in duplicate) at least ten working days prior to the event commencement date.

You are strongly recommended to contact us at an early stage before a formal application is made. This is particularly important where it is proposed to hold a major event. Early consideration will enable responsible authorities to consider and discuss with organisers their plans and avoid potential representations.

A notice must include a statement on the following matters:

The licensable activities to take place

The period (not exceeding 96 hours) during which the premises will be used

The times during that period the activities will take place

The maximum number of persons (not exceeding 500) who will attend at any one time

If alcohol will be supplied whether it will be consumed on or off the premises or both. (All such supplies will be by or under the authority of the premises user)

Other items as may be specified by the Secretary of State

Personal licence holders may make up to 50 applications per year; non      personal licence holders may make up to 5 applications per year

Each event may last no more than 96 hours

No premises may be used more than 12 times per year

No premises may be used for greater than 15 days per year in total

There must be at least 24 hours between notices at the same premises by the same premises user

Notes:

Two notices are in respect of the same premises if the whole or any part of the premises forms part of the premises specified in the other notice.

Notices are regarded as coming from the premises user where they come from: someone in business with them and the business relates to licensable activities; the users spouse or partner; child, parent, grandchild, grandparent, brother, sister or their spouses or partners; the users agent or employee or their spouses or partners.

Applicants should be aware that the serving on the Council of a Temporary Event Notice does not remove their obligations under other legislation. Where necessary, permissions should be sought from the appropriate body.

The Council strongly recommends that applicants familiarise themselves with their obligations in respect of the following (where appropriate), although there may be other things you need to consider:

Planning permission

Health and Safety

Noise pollution

The erection of temporary structures

Road closures

The use of pyrotechnics

Anti-social behaviour

Food safety and hygiene regulations

Fire Safety

First Aid regulations

Electrical safety

Construction (Working Places) regulations

Public liability insurance

Stewards/Security staff

Toilet facilities.

Applicants intending to sell alcohol should be aware that it is an offence to supply alcohol to minors or persons who are drunk. Also that the Police have powers to close down events without notice on the grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise.

As a limit of less than 500 persons at any one time applies to temporary events and failure to comply with this limit may lead to prosecution, where appropriate, organisers are strongly recommended to employ means of recording the number of persons entering and leaving the premises.

A fee of £21.00 is payable when you serve the notice.

If you loose the notice or it is stolen a fee of £10.50 is payable for a replacement

The Council will either acknowledge receipt of the notice or provide a counter notice in consideration of any police objection.  Where there is a police objection the Council's licensing committee will hold a hearing unless agreed unnecessary by the premises user and the police. This may be because the user and the police have agreed to modify the notice.

The Council may also serve a counter notice if any of the limitations above are exceeded.

You should complete the notice form, which is available for download. It should be sent in duplicate to the Licensing Authority, together with your cheque for the fee made payable to Braintree District Council. A copy of the notice should be sent to the police.

When the premises are being used for any licensable activity under the Notice  a copy of it must be prominently displayed at the premises or be at the premises under the control of the user or a person working at the premises who has been nominated. Where the notice itself is not displayed a notice specifying the position held at the premises of the person in control of the Notice must be prominently displayed at the premises . A constable or authorised officer can ask for the Notice to be produced.

- Application for a Temporary Event Notice

- Temporary Event Notice Guidance